Organisation Data Service : Pharmacy Sites (COVID Vaccination)

Data Description

Pharmacy Sites (a form of COVID vaccination site). Each Pharmacy Site is linked to one parent Pharmacy / Dispensary at a given time. For pharmacy sites, it is possible for a site code to be re-parented if the operator of that COVID vaccination site changes from one pharmacy/dispensary to another (and that has been approved by the national COVID vaccination programme). In this scenario, the 'is operated by' relationship to the current parent pharmacy record will be end dated and a new 'is operated by' relationship to the new parent pharmacy will be added.

Note: there is no legacy .csv file for Pharmacy Sites, this is a new organisation type that was created specifically for COVID vaccination sites operated by Pharmacies. Pharmacy site data is available via all contemporary ODS products (ODS Data Search and Export and the ODS API suite).

How Data is Maintained

Requests for new pharmacy site codes must be submitted to the national COVID vaccination programme and then passed to ODS by the programme once approved/designated as a vaccination site.

Equally, updates/amendments to any existing pharmacy site codes (name change, address change, re-parent request or closure) are sent to ODS via the COVID vaccination programme on a daily basis. ODS cannot accept any requests for change directly from the site or parent pharmacy.


Data Quality Assessment

For further information re the: ODS Data Quality Assessment Framework



Data Quality Dimension
Last updated:

 

12345ODS mastered or 3rd party data6789

OVERALLFrequency of UpdateData Collection MethodFit for PurposeCoverage / CompletenessReliability / AccuracyData Agreement3rd Party Escalation RoutesSystem Application / Downstream System FeedbackFuture Refinement / Improvement Plan
Pharmacy SitesGREENGreenAmberGreenGreenGreenODSn/an/aGreenGreen

Daily

Bespoke code request / amendment process managed via ServiceNow

Bespoke codes to support COVID vaccinations only.Created as required - pharmacies will use their pharmacy codes unless they are delivery COVID vaccines from a separate location.

Updates fed to ODS from NHS England regional teams - quality good, potential issue re closing sites no longer active.


n/an/aVery low volume of customer queries/issues

ODS resource applied to COVID vaccine site code data quality during 2023/24, improvements made to remove duplication and close inactive codes.

Key Information - Roles, Code Formats and Data Source

Key Information
Geographic coverage
  • England
Primary Role IDRO280Primary Role NamePHARMACY SITE
Non Primary Role ID
RO279Non Primary Role Name
COVID VACCINATION CENTRE
Raw Data SourceNHS England COVID Vaccination ProgrammeUpdate Frequency

Daily (updates/amendments)

Monthly (new site designations)

Code Format

Character Position

12345
Current formatA-Z0-9A-Z0-9A-Z

Permitted Relationships

Permitted Relationships - 'Pharmacy Sites' can be linked to (upward):

Source Primary Role ID

Relationship Type IdRelationship Type NameTarget Primary Role IDTarget Primary Role Name
RO280RE6IS OPERATED BYRO182PHARMACY

Legacy .csv File Mapping

Pharmacy Site codes were introduced to support COVID vaccinations and so there is no legacy .csv file for this organisation type. Data was initially published via API and the ODS Portal, and will now be available via the ODS FHIR R4 API and as a user defined report/query within the ODS Data Search and Export tool.