Data Description
NHS Care Trusts and Care Trust Sites. Care Trusts only exist in England.
How Data is Maintained
Care Trusts and Care Trust Sites are statutory organisations. As such, any establishment, dissolution or changes to the name of Care Trusts or Sites are published in a Statutory Instrument, which is released on to the Government website of the Office for Public Sector Information. The ODS check this website daily and implement any changes required.
Information regarding Care Trust Site codes and minor changes to the Trust record (such as an address change) are relayed to ODS via the organisations in question. This is facilitated by an established ODS contact based within the organisation (referred to as an OC1). No changes to the records associated to an organisation can be carried out without the express permission of the contact for that organisation, although exceptions can occur such as where a contact is no longer working at an organisation, or changes have been agreed with an NHS England national programme (i.e. COVID vaccination programme).
Care Trust Sites Codes for ePACT
ePACT codes are used by Care Trusts for ordering FP10 prescription pads from the NHS Business Services Authority. Due to system constraints Care Trust site codes are required to facilitate this. ePACT Care Trust site codes can be identified via a non primary role of RO31. ePACT codes should only be used for the purposes of prescription pad ordering, they should NOT be used as general site codes. If Care Trust site requires an ODS code for reporting or general operations, then this must be distinct from an ePACT site code for that location.
New hospital ePACT codes are issued to the Care Trust by ODS via the Trust's OC1 contact, but it is the NHS BSA Authorised Signatory who must then submit confirmation of this code/the request to the NHS BSA Prescription Service to get the ePACT code set up in their system.
ePACT codes have been published via the ODS API from April 2024, but are excluded from CIS/Spine.
Data Quality Assessment
For further information re the: ODS Data Quality Assessment Framework
| Data Quality Dimension | |||||||||||
| Last updated: |
| 1 | 2 | 3 | 4 | 5 | ODS mastered or 3rd party data | 6 | 7 | 8 | 9 |
| OVERALL | Frequency of Update | Data Collection Method | Fit for Purpose | Coverage / Completeness | Reliability / Accuracy | Data Agreement | 3rd Party Escalation Routes | System Application / Downstream System Feedback | Future Refinement / Improvement Plan | ||
| Care Trusts and Care Trust Sites | GREEN | Green | Green | Amber | Green | Green | ODS | n/a | n/a | Green | Green |
| Ad Hoc | Customer request via Service Desk (requests will only be processed if submitted by a Care Trust nominated contact - OC1 | Codes created and maintained on a needs basis by the Care Trust OC1s. There is duplication in site codes due to the need for ePACT site codes to support FP10 prescription pad ordering. These ePACT codes are identifiable via a specific non primary role. | All required site codes are provided to Care Trusts on request. | Care Trust OC1 Census now in pilot phase, this proactively enhances the quality of Care Trust site data, linking OC1s with BSA Authorised Signatories to | n/a | n/a | Occasional confusion with ePACT codes but this has been improved since the introduction of Data Search and Export as this surfaces the non primary role data to consumers (unlike the ODS Portal). | OC1 Census in place which will improve Care Trust data quality. | |||
Care Trust
Key Information - Roles, Code Formats and Data Source
| Key Information | |||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Geographic coverage |
| ||||||||||||||||||||||||||||
| Primary Role ID | RO107 | Primary Role Name | CARE TRUST | ||||||||||||||||||||||||||
Non Primary Role ID | RO24 | Non Primary Role Name | NHS TRUST DERIVED | ||||||||||||||||||||||||||
| RO25 | PCT DERIVED | ||||||||||||||||||||||||||||
| RO57 | FOUNDATION TRUST | ||||||||||||||||||||||||||||
| Raw Data Source | Office for Public Sector Information and via notification from Care Trust | Update Frequency | Ad-hoc | ||||||||||||||||||||||||||
| Code Format |
| ||||||||||||||||||||||||||||
Permitted Relationships
Permitted Relationships - 'Care Trusts' can be linked to (upward): | ||||
Source Primary Role ID | Relationship Type Id | Relationship Type Name | Target Primary Role ID | Target Primary Role Name |
RO107 | RE5 | IS LOCATED IN THE GEOGRAPHY OF | RO132 | HEALTH AUTHORITY (HA) |
| RE5 | IS LOCATED IN THE GEOGRAPHY OF | RO210 | NHS ENGLAND (REGION, LOCAL OFFICE) | |
| RE5 | IS LOCATED IN THE GEOGRAPHY OF | RO261 | STRATEGIC PARTNERSHIP | |
| RE8 | IS PARTNER TO | RO261 | STRATEGIC PARTNERSHIP | |
Note that Care Trusts can have more than one active RE8 is partner to relationship to an ICB. These Partner relationships are as defined within ICB Constitutions.
Legacy .csv File Mapping
Click here for an explanation of the baseline data differences between legacy csv files and ODS Data Search and Export and the ODS APIs.
ect.csv
Primary Role ID = RO107
Col | Data Item | Report Alias (legacy csv) | Notes |
1 | [OrganisationCode] | Organisation Code | |
2 | [OrgName] | Name | |
3 | [NHSER_code] | National Grouping | Change from legacy csv: Geographic extension of the postcode |
4 | [ICB_code] | High Level Health Geography | Change from legacy csv: Geographic extension of the postcode |
5 | [Address1] | Address Line 1 | |
6 | [Address2] | Address Line 2 | |
7 | [Address3] | Address Line 3 | |
8 | [Town] | Address Line 4 | |
9 | [County] | Address Line 5 | Change from legacy csv: As this is a legacy field, not populated for new addresses since 2018, this field within the ODS Data Search & Export tool (including pre defined reports) will not be populated. Note that the value (where populated) is available via the FHIR Organization Resource in the address.district property. |
10 | [Postcode] | Postcode | |
11 | [LegalStartDate] | Open Date | |
12 | [LegalEndDate] | Close Date | |
13 | NULL | Column 13 | |
14 | RoleID | Organisation Sub-Type Code | Change from legacy csv: Previously populated with a single character identifier: 'T' for NHS Trust Derived. Now populated with non primary role RO24 if applicable (where there is a role (PrimaryRole = 0) that is active or has a legal end date as equal to the organisation’s end date). If a record has multiple, active, non primary roles then both role IDs will be populated in this field as a pipe separated array. |
15 | NULL | Column 15 | |
16 | NULL | Column 16 | |
17 | NULL | Column 17 | |
18 | [TelephoneNumber] | Contact Telephone Number | |
19 | NULL | Column 19 | |
20 | NULL | Column 20 | |
21 | NULL | Column 21 | |
22 | ‘1’ | Amended Record Indicator | Set to 1 for Report |
23 | NULL | Column 23 | |
24 | [GOR_code] | GOR Code | Change from legacy csv: Geographic extension of the postcode |
25 | NULL | Column 25 | |
26 | NULL | Column 26 | |
27 | NULL | Column 27 |
Care Trust Site
Key Information - Roles, Code Formats and Data Source
| Key Information | |||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Geographic coverage |
| ||||||||||||||||||||||||||||
| Primary Role ID | RO108 | Primary Role Name | CARE TRUST SITE | ||||||||||||||||||||||||||
Non Primary Role ID | RO279 | Non Primary Role Name | COVID VACCINATION CENTRE | ||||||||||||||||||||||||||
| RO31 | PPA EPACT SYSTEM | ||||||||||||||||||||||||||||
| Raw Data Source | Notification via Care Trust OC1 | Update Frequency | AD-HOC | ||||||||||||||||||||||||||
| Code Format |
| ||||||||||||||||||||||||||||
Permitted Relationships
Permitted Relationships - organisation type 'Care Trust Site' can be linked to (upward): | ||||
Source Primary Role ID | Relationship Type Id | Relationship Type Name | Target Primary Role ID | Target Primary Role Name |
RO108 | RE6 | IS OPERATED BY | RO107 | CARE TRUST |
Legacy .csv File Mapping
Click here for an explanation of the baseline data differences between legacy csv files and ODS Data Search and Export and the ODS APIs.
ectsite.csv
Primary Role ID = RO108
*Please note that NHS Trust Sites with a non primary role of RO31 PPA EPACT SYSTEM are not currently available via the ODS Data Search & Export tool, nor the ODS API. We will be publishing these codes shortly once a validation exercise has been completed with the NHS Business Services Authority who 'own' these codes.
Col | Data Item | Report Alias (legacy csv) | Notes |
1 | [OrganisationCode] | Organisation Code | |
2 | [OrgName] | Name | |
3 | [NHSER_code] | National Grouping | Change from legacy csv: Geographic extension of the postcode |
4 | [ICB_code] | High Level Health Geography | Change from legacy csv: Geographic extension of the postcode |
5 | [Address1] | Address Line 1 | |
6 | [Address2] | Address Line 2 | |
7 | [Address3] | Address Line 3 | |
8 | [Town] | Address Line 4 | |
9 | [County] | Address Line 5 | Change from legacy csv: As this is a legacy field, not populated for new addresses since 2018, this field within the ODS Data Search & Export tool (including pre defined reports) will not be populated. Note that the value (where populated) is available via the FHIR Organization Resource in the address.district property. |
10 | [Postcode] | Postcode | |
11 | [LegalStartDate] | Open Date | |
12 | [LegalEndDate] | Close Date | |
13 | NULL | Column 13 | |
14 | RoleID | Organisation Sub-Type Code | Change from legacy csv: Previously populated with a single character identifier: 'X' for ePACT code. Now populated with non primary role RO31 if applicable (where there is a RO31 role (PrimaryRole = 0) that is active or has a legal end date as equal to the organisation’s end date). |
15 | [TargetOrgCode] | Parent Organisation Code | RE6 'is operated by' relationship |
16 | NULL | Column 16 | |
17 | NULL | Column 17 | |
18 | [TelephoneNumber] | Contact Telephone Number | |
19 | NULL | Column 19 | |
20 | NULL | Column 20 | |
21 | NULL | Column 21 | |
22 | ‘1’ | Amended Record Indicator | Set to 1 for Report |
23 | NULL | Column 23 | |
24 | [GOR_code] | GOR Code | Change from legacy csv: Geographic extension of the postcode |
25 | NULL | Column 25 | |
26 | NULL | Column 26 | |
27 | NULL | Column 27 |
ecare.csv
This legacy csv file has been deprecated because it is no longer fit for purpose since the introduction of the ANANA code frame. Previously, Care Trust Site codes included the parent Trust code in their first 3 characters which enabled the parent Trust to be derived. This is no longer the case with ANANA codes, and so from this legacy report, there is no way of mapping the site to the parent Trust. As Care Trust and Site data are available via separate pre defined reports, the decision has been made to withdraw this file from publication.