Data Description
Local Authorities and Local Authority Sites in England and Wales
How Data is Maintained
Changes to Local Authority codes are monitored through regular checking of Local Government related websites.
Local Authority Sites are coded where a business need exists to support NHS IT systems and services.
Minor changes to LA codes (such as address updates), and requests for new or amended LA site codes, can be relayed to ODS by the LA in question. This is facilitated by an established ODS contact based within the organisation (referred to as an OC1). No changes to the records associated to an organisation can be carried out without the express permission of the contact for that organisation, although exceptions can occur such as where a contact is no longer working at an organisation, or changes have been agreed with an NHS England national programme (i.e. COVID vaccination programme).
Data Quality Assessment
For further information re the: ODS Data Quality Assessment Framework
| Data Quality Dimension | |||||||||||
| Last updated: |
| 1 | 2 | 3 | 4 | 5 | ODS mastered or 3rd party data | 6 | 7 | 8 | 9 |
| OVERALL | Frequency of Update | Data Collection Method | Fit for Purpose | Coverage / Completeness | Reliability / Accuracy | Data Agreement | 3rd Party Escalation Routes | System Application / Downstream System Feedback | Future Refinement / Improvement Plan | ||
| Local Authorities and Sites | GREEN | Green | Green | Green | Green | Green | ODS | n/a | n/a | Green | Green |
| Ad Hoc, driven by central government | ODS mastered as a result of Statutory Instruments, liaising with LAs to confirm requirements. Minor amendments to addresses etc may be received via customer logs to helpdesk. | Codes created to meet demand | Complete | Essential that these codes are reliable. | n/a | n/a | No known issues | Not required | |||
Local Authorities
Key Information - Roles, Code Formats and Data Source
| Key Information | ||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Geographic coverage |
| |||||||||||||||||||||||||||||
| Primary Role ID | RO141 | Primary Role Name | LOCAL AUTHORITY | |||||||||||||||||||||||||||
Non Primary Role ID | RO11 | Non Primary Role Name | LA - METROPOLITAN DISTRICT | Legacy role - replaced by RO37 | ||||||||||||||||||||||||||
| RO12 | LA - INNER LONDON | Legacy role - replaced by RO223 | ||||||||||||||||||||||||||||
| RO223 | LONDON BOROUGH | |||||||||||||||||||||||||||||
| RO273 | COMBINED AUTHORITY | |||||||||||||||||||||||||||||
| RO33 | COUNTY COUNCIL | |||||||||||||||||||||||||||||
| RO34 | BOROUGH COUNCIL | |||||||||||||||||||||||||||||
| RO35 | CITY COUNCIL | |||||||||||||||||||||||||||||
| RO36 | DISTRICT COUNCIL | |||||||||||||||||||||||||||||
| RO37 | METROPOLITAN DISTRICT | |||||||||||||||||||||||||||||
| RO40 | UNITARY AUTHORITY | |||||||||||||||||||||||||||||
| Raw Data Source | Local Government related websites | Update Frequency | Ad-hoc | |||||||||||||||||||||||||||
| Code Format |
| |||||||||||||||||||||||||||||
Permitted Relationships
Permitted Relationships - 'Local Authority' can be linked to (upward): | ||||
Source Primary Role ID | Relationship Type Id | Relationship Type Name | Target Primary Role ID | Target Primary Role Name |
RO141 | RE5 | IS LOCATED IN THE GEOGRAPHY OF | RO210 | NHS ENGLAND (REGION, LOCAL OFFICE) |
| RE5 | IS LOCATED IN THE GEOGRAPHY OF | RO261 | STRATEGIC PARTNERSHIP | |
| Permitted Relationships - organisation types that are linked to a 'Local Authority' (downward/dependent): | |||||
| Source Primary Role ID | Source Primary Role Name | Rel Type Id | Relationship Type Name | Target Primary Role ID | Target Primary Role Name |
| RO101 | SOCIAL CARE SITE | RE6 | IS OPERATED BY | RO141 | LOCAL AUTHORITY |
| RO177 | PRESCRIBING COST CENTRE | RE6 | IS OPERATED BY | RO141 | LOCAL AUTHORITY |
| RO221 | SCHOOL | RE5 | IS LOCATED IN THE GEOGRAPHY OF | RO141 | LOCAL AUTHORITY |
| RO222 | LOCAL AUTHORITY SITE | RE6 | IS OPERATED BY | RO141 | LOCAL AUTHORITY |
Legacy .csv Field Mapping
Click here for an explanation of the baseline data differences between legacy csv files and ODS Data Search and Export and the ODS APIs.
lauth.csv
Primary Role ID = RO141
Note that 'Combined Authorities' RO273 are now included (were excluded from the legacy csv file as they did not comply with published schema).
Col | Data Item | Report Alias (legacy csv) | Notes |
1 | [OrganisationCode] | Organisation Code | |
2 | [OrgName] | Name | |
3 | [NHSER_code] | National Grouping | Change from legacy csv: Geographic extension of the postcode W00 default code no longer used. If a value is not applicable to an organisation record, this field will be blank. |
4 | [ICB_code] | High Level Health Geography | Change from legacy csv: Geographic extension of the postcode Q99 default code no longer used. If a value is not applicable to an organisation record, this field will be blank. |
5 | [Address1] | Address Line 1 | |
6 | [Address2] | Address Line 2 | |
7 | [Address3] | Address Line 3 | |
8 | [Town] | Address Line 4 | |
9 | [County] | Address Line 5 | Change from legacy csv: As this is a legacy field, not populated for new addresses since 2018, this field within the ODS Data Search & Export tool (including pre defined reports) will not be populated. Note that the value (where populated) is available via the FHIR Organization Resource in the address.district property. |
10 | [Postcode] | Postcode | |
11 | [LegalStartDate] | Open Date | |
12 | [LegalEndDate] | Close Date | |
13 | NULL | Column 13 | |
14 | RoleID | Organisation Sub-Type Code | Change from legacy csv: Previously populated with single letter indicators for: A= County, B = Borough, C = City, D = District, E = Metropolitan District, H = Unitary Authority, J = London Borough Now populated with the corresponding non primary role IDs (where there is a role (PrimaryRole = 0) that is active or has a legal end date as equal to the organisation’s end date). Now also includes RO273 Combined Authority. |
15 | NULL | Column 15 | |
16 | NULL | Column 16 | |
17 | NULL | Column 17 | |
18 | NULL | Column 28 | |
19 | NULL | Column 19 | |
20 | NULL | Column 20 | |
21 | NULL | Column 21 | |
22 | ‘1’ | Amended Record Indicator | Set to 1 for Report |
23 | NULL | Column 23 | |
24 | NULL | Column 24 | |
25 | NULL | Column 25 | |
26 | NULL | Column 26 | |
27 | NULL | Column 27 |
Local Authority Sites
Key Information - Roles, Code Formats and Data Source
| Key Information | |||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Geographic coverage |
| ||||||||||||||||||||||||||||
| Primary Role ID | RO222 | Primary Role Name | LOCAL AUTHORITY SITES | ||||||||||||||||||||||||||
Non Primary Role ID | RO279 | Non Primary Role Name | COVID VACCINATION CENTRE | ||||||||||||||||||||||||||
| Raw Data Source | Update Frequency | Ad-hoc | |||||||||||||||||||||||||||
| Code Format |
| ||||||||||||||||||||||||||||
Permitted Relationships
Permitted Relationships - 'Local Authority Site' can be linked to (upward): | ||||
Source Primary Role ID | Relationship Type Id | Relationship Type Name | Target Primary Role ID | Target Primary Role Name |
RO222 | RE6 | IS OPERATED BY | RO141 | LOCAL AUTHORITY |
Legacy .csv Field Mapping
Click here for an explanation of the baseline data differences between legacy csv files and ODS Data Search and Export and the ODS APIs.
lauthsite.csv
Primary Role ID = RO222
Col | Data Item | Report Alias (legacy csv) | Notes |
1 | [OrganisationCode] | Organisation Code | |
2 | [OrgName] | Name | |
3 | [NHSER_code] | National Grouping | Change from legacy csv: Geographic extension of the postcode W00 default code no longer used. If a value is not applicable to an organisation record, this field will be blank. |
4 | [ICB_code] | High Level Health Geography | Change from legacy csv: Geographic extension of the postcode Q99 default code no longer used. If a value is not applicable to an organisation record, this field will be blank. |
5 | [Address1] | Address Line 1 | |
6 | [Address2] | Address Line 2 | |
7 | [Address3] | Address Line 3 | |
8 | [Town] | Address Line 4 | |
9 | [County] | Address Line 5 | Change from legacy csv: As this is a legacy field, not populated for new addresses since 2018, this field within the ODS Data Search & Export tool (including pre defined reports) will not be populated. Note that the value (where populated) is available via the FHIR Organization Resource in the address.district property. |
10 | [Postcode] | Postcode | |
11 | [LegalStartDate] | Open Date | |
12 | [LegalEndDate] | Close Date | |
13 | NULL | Column 13 | |
14 | NULL | Column 14 | |
15 | [TargetOrgCode] | Parent Organisation Code | Target organisation code of the RE6 'is operated by' relationship – Where LegalEndDate is null, or where the relationship LegalEndDate is equal to the organisation LegalEndDate |
16 | NULL | Column 16 | |
17 | NULL | Column 17 | |
18 | NULL | Column 28 | |
19 | NULL | Column 19 | |
20 | NULL | Column 20 | |
21 | NULL | Column 21 | |
22 | ‘1’ | Amended Record Indicator | Set to 1 for Report |
23 | NULL | Column 23 | |
24 | NULL | Column 24 | |
25 | NULL | Column 25 | |
26 | NULL | Column 26 | |
27 | NULL | Column 27 |